Privacy Policy for Pass the Torch
- Introduction
Pass the Torch ("the Event") is a fundraising event co-organized by Jireh Impact Foundation and Birch Foundation (collectively referred to as "we," "us," or "our"). This event supports domestic violence survivors. We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard information from participants, donors, and sponsors.
- About the Organizers
Pass the Torch is jointly organized by:
- Jireh Impact Foundation Ltd
- Birch Foundation Ltd
Both organizations are equally committed to protecting your privacy and handling your data responsibly.
- Information We Collect
We collect the following information:
- Name
- Email address
- Mobile number
- Company name (if applicable)
- Payment information for registrations, donations, and sponsorships
- How We Collect Information
We collect information through:
- Event registration forms
- Donation processes
- Sponsorship agreements
- Direct communications (email, phone, in-person)
- Use of Your Information
We use your information to:
- Process event registrations
- Handle donations and sponsorships
- Communicate about the event and related activities
- Issue receipts and tax documents
- Analyse event participation and fundraising success
- Improve our future events
- Legal Basis for Processing
We process your information based on:
- Your consent
- Necessity for contract performance (event registration, sponsorship agreements)
- Our legitimate interests in organizing and improving our fundraising event
- Disclosure of Your Information
We may share your information with:
- Payment processors (for handling transactions)
- Event management software providers
- With your consent, to recognize donors/sponsors publicly
Both Jireh Impact Foundation Ltd and Birch Foundation Ltd may have access to this information for event management purposes. We will never sell your personal information or share it for marketing purposes.
- Data Security
We implement security measures to protect your data, including:
- Encryption of payment information
- Secure data storage systems
- Limited access to personal information
- Regular security reviews
- Your Rights
You have the right to:
- Access your personal information
- Request corrections to your data
- Request deletion of your data (where applicable)
- Opt-out of future communications
To exercise these rights, please contact us using the details provided in Section 13.
- Data Retention
We retain your personal information for as long as necessary to fulfil the event's purposes and comply with legal obligations, typically for up to 7 years for financial records.
- Use of Cookies
Our event website may use cookies to improve user experience. You can set your browser to refuse cookies, but this may limit some website functionality.
- Changes to This Policy
We may update this Privacy Policy periodically. We will notify you of any significant changes by posting a notice on our event website.
- Contact Us
If you have any questions about this Privacy Policy or our data practices, please get in touch with us at:
Email: info@jirehimpact.org.au
Address: 3/99 Ashmore Road, Bundall QLD 4217
Please specify whether you wish to contact Jireh Impact Foundation or Birch Foundation regarding your query.
- Consent
By participating in our event, making a donation, or becoming a sponsor, you consent to the collection and use of information as outlined in this Privacy Policy by both Jireh Impact Foundation Ltd and Birch Foundation Ltd for the purposes of organizing and managing Pass the Torch.
Last updated: 26 July 2024
